SECTION 4 - SUBORDINATE BODIES
The International Federation for Information Processing (hereinafter
known as the Federation) shall be constituted as a non-profit organization with
the following basic aims:
a)
to promote
Information Science and Technology;
b)
to advance
international cooperation in the field of Information Processing;
c)
to stimulate research,
development and application of Information Processing in science and human
activity;
d)
to further the
dissemination and exchange of information on Information Processing;
e)
to encourage
education in Information Processing.
IFIP does not take any account of the political, social or economic
aspects of its Member organizations because IFIP is totally dedicated to the
transfer of scientific and technical information and experience.
The seat of the Federation shall be in
a) Full Membership
In each country, a national scientific or technical
society, or group of such societies, may become a Full Member, with the restriction
that there shall normally be only one Full Member for any country and that it
shall be representative of activities in the field of Information Processing.
Full Membership may also be considered for similar organisations in a selected
territory provided it can be listed under a name that will avoid any
misunderstanding about the territory represented. Organizations or institutions
representing a cooperating group of at least four countries or selected
territories in the field of In formation Processing on a regional basis may
become a Full Member. Full Member countries may belong to such a regional
group, but should not exceed a quarter of the membership of the group at time
of admission. Full Members shall pay annual Dues as decided by the General
Assembly.
In very exceptional circumstances GA may approve the
admission of more than one Full Member from the
1. each such Full Member shall satisfy the entry
requirements stated above
2. such Full Members shall mutually support each other’s
membership application.
Such Full Members shall enjoy the same rights and obligations as other
Full Members.
b) Corresponding Members
One organization or institution of a country (not already
a Full Member) interested in Information Processing may become a Corresponding
Member of the Federation. Corresponding Members pay reduced Dues. Corresponding
Membership may also be considered for an organisation representing a group of
at least four countries or selected territories.
c) Associate Members
One organization or institution of a country (not
already a Full Member) or of a geographic region or selected territory
interested in Information Processing may become an Associate Member of the Federation.
Member countries of regional Full Members may on application be admitted
automatically as Associate Members. Applications are restricted to those who
would be eligible to pay only the lowest level of annual Dues as decided by the
GA.
d) Affiliate Members
Any international organization, professional or
governmental, having interest in the Information Processing field and
willingness to cooperate and coordinate its activities with the Federation, may
become an Affiliate Member of the Federation. Affiliate membership shall be for
three years which may be renewed without limitation.
e) Honorary Members
On rare occasions, Honorary Membership may be awarded
to a person who has displayed exceptional merit in furthering the aims and
interest of the Federation. Honorary Membership shall be conferred for life.
Each Past-President will be considered for admission
as Honorary Member when he ceases to be the representative of a Full Member at
General Assembly.
f) Individual Members
Any individual may be admitted as an Individual Member
in recognition of his contribution to the Federation and the Information
Processing field. Membership is granted for a term of three years and may be
extended for one more term.
An IFIP President in office may be admitted as an
Individual Member only for the term of his presidency and past-presidency. The
number of Individual Members shall not exceed one-fifth of the number of Full
Members.
The General Assembly shall decide on the admission of Members. For the
admission of Individual Members and Honorary Members, a two-thirds majority of Full Members present
or represented by proxy shall be required.
by a two-thirds majority of Full
Members present or represented by proxy;
i.
for serious offence;
ii.
if the conditions of membership are no longer fulfilled;
iii.
for being one year in arrears with the payment of Dues;
b)
by declaration of the Member;
c)
if the Member is more than three years in
arrears with the payment of
Dues.
a)
by a two-thirds majority of Full Members
present or represented by proxy
b)
by declaration of the Member
c)
if an Associate Members is three years in
arrears with the payment of dues
A Member with dues
outstanding at the end of the year in which they were invoiced will lose its
vote in General Assembly until the outstanding sum is paid.
This will not affect
the status of an Officer or Trustee from that Member at the Executive Board or Council
since, in this context, such an Officer or
Trustee is not regarded as representing his Society.
A Member with dues
outstanding at the end of the year following that in which they were invoiced will be
suspended from Membership with immediate effect. Its Membership will be
reinstated when such outstanding dues are paid
unless it has otherwise been terminated.
A suspended Member
will lose the right to representation at General Assembly and in Technical
Committees and Specialist Groups. Any representative from a suspended Member
who serves on the IFIP
Council or as an Officer of a Technical Committee or Specialist Group will be
deemed to have resigned with effect from the date
at which the suspension took effect and will be replaced.
The main bodies of the
Federation shall be:
·
General Assembly
·
Council
·
Executive Board
The term
"two-thirds majority" is defined as "a majority comprising at least
two-thirds of those present or represented by proxy who have the right
to vote". The term "absolute majority" is defined as "a
majority of those present or
represented by proxy who have the right to vote". This means that more
than 50% of the above must vote in favour. The term "simple majority"
is defined as "a majority of those who vote in favour of the motion over
those who vote against it". These
definitions apply throughout these Statutes and Bylaws and also to Standing
Orders.
The General Assembly
shall be composed of one representative from each Full Member, Associate Member
and Affiliate Member, of
Individual Members and Honorary Members. In addition all Technical Committee
and permanent Specialist Group Chairmen will serve as Ex-officio members for the duration of their terms of office.
Full Members shall
have one vote each.. Associate and Affiliate Members shall have no right to
vote. Individual Members and Honorary Members shall have one vote each, except
on the following matters:
·
Statutes and Bylaws;
·
admission and exclusion of Members;
·
election and discharge of Officers and
Trustees;
·
location of Congresses;
·
annual Dues;
·
budget approval;
·
acceptance of audit reports;
·
dissolution and liquidation of the Federation.
Ex-officio Members
have one vote each except on the following:
§
admission and exclusion of Members
§
annual Dues
§
dissolution and liquidation of the Federation.
Only a Full Member can
give a proxy. Proxies may be given to and exercised by any other Full Member
subject to a limit of any Full Member, other than the President, not exercising
more than four votes (three proxies plus their own vote) at any one time.
Voting figures will always be announced.
The General Assembly
shall be the supreme authority of the Federation.
The General Assembly
shall determine fundamental policy, adopt the programme of activity, hear and approve the
reports of any subordinate bodies it may have established, decide on admission and exclusion of Members, elect
Officers and Trustees, adopt and revise Statutes and Bylaws, adopt the budget, review the expenditures and accept the audit reports.
The General Assembly
may establish subordinate bodies as may be necessary for permanent or temporary
purposes. It shall decide on the composition, the terms of
reference and the duration of existence of such
bodies. Such bodies shall be established
only for purposes which are clearly defined and of limited scope. Examples of such
bodies are:
·
Technical Assembly;
·
Activity Management Board;
·
Technical Committees and Specialist Groups;
·
Standing Committees, etc.
The General Assembly
may take any decision necessary for the implementation of the programme of the Federation. In particular, it may decide to secure the cooperation,
on a contractual or ad hoc basis, of other organizations, institutions or
laboratories, in order to carry out certain tasks.
The General Assembly
shall be able to conduct business only if at least half of the Full Members are present or represented by proxy. If this is not the case, another General Assembly shall be convened within three months and only after a time such that all Members can be
notified at least one month in advance. This General Assembly shall operate
without any quorum restrictions. In the meantime, the Council shall act in the
place of the General Assembly.
Decisions of the
General Assembly shall be taken by an absolute majority of those Members
present or represented by proxy who have the right to vote, unless otherwise
provided in these Statutes and the IFIP Bylaws.
The General Assembly
shall decide on the dates and places of its meetings. It may, however, be
convened at any time if the President, after consultation with the Council and
with the various bodies or persons appointed by the General Assembly, deems it
necessary. It shall also be convened at the request of the Council or of a
majority of the General Assembly Members. In the two latter cases, the meeting
shall be convened within three months and only after a time such that all
Members can be notified at least one month in advance.
The Council shall be
composed of the Executive Board and Trustees elected by the General Assembly
from amongst its Full and Individual Members. There shall be at least three and
not more than eight Trustees, each to serve for not more than two consecutive
terms of three years.
These elections shall
be carried out, keeping in mind the fact that the Council should reflect as
accurately as possible the representation in the General Assembly, in
particular the geographical distribution of the Members of the Federation.
If a Trustee resigns
or dies while in office, the General Assembly shall elect a successor for the
unexpired portion of the term.
Trustees can be discharged for a misdemeanour by a two-thirds majority
vote in the General Assembly of Full Members present or represented by
proxy. A Trustee who has not attended at
least one meeting of either Council or General Assembly during the preceding 15
months is deemed to have resigned and a successor shall be elected.
When a Council Member is deemed to have resigned because of absence,
that Member may not stand for re-election to that position at the election to
fill the vacancy.
The authority of the
Council shall be to administer the Federation and to make all decisions except
those specially reserved for the General Assembly such as decisions on fundamental
policy of the Federation, adoption and revision of Statutes and Bylaws,
admission and exclusion of Members, election of Officers and Trustees, and
establishment of Standing Committees.
The Council will review and revise (within reason) programme and budget,
if needed, between
General Assembly meetings. The General
Assembly may delegate to the Council any decision which normally falls within
the competence of the General Assembly.
The Council shall be
able to conduct business if at least half of its Members are present. Decisions
of the Council shall be taken by a simple majority of the Members present.
Voting figures will
always be announced.
The Council shall
decide on the dates and places of its meetings. It may, however, be convened at any time if
the President, after consultation with the Members of the Executive Board,
deems it necessary; it shall also be convened, within two months, upon request
of a majority of its Members.
The General Assembly
shall elect from among its Full Members and Individual Members, a President,
four Vice-Presidents, a Secretary and a Treasurer. The above-mentioned persons shall be the
Officers of the Federation. The Officers, the President-Elect between his election
and the time when he takes office, and the Immediate Past President during the
year following the end of his term, shall form the Executive Board of the
Federation.
The term of an Officer
shall be three years. The President and the Vice-Presidents may not be elected
to the same office for more than two consecutive terms. Incomplete terms
shall not count. The Secretary and the Treasurer may be re-elected without
limitation.
If an Officer resigns
or dies in office, a successor shall be elected for the unexpired portion of
the term.
In case of emergency,
the Council shall be entitled to elect a temporary successor for the period until the
next General Assembly meeting.
During his term of office,
the President may request the General Assembly in cases of emergency to admit
him as an Individual Member for the unexpired portion of his term.
A Member of the
Executive Board can be discharged for misdemeanor by a two-thirds majority vote
in the General Assembly of Full Members present or represented by proxy.
The Executive Board,
as a whole or through its Officers, shall conduct the day-to-day operations of the
Federation.
The President shall
convene and conduct the meetings of the General Assembly, the Council and the
Executive Board.
The Executive Board
may in exceptional circumstances conduct a ballot by mail. Members eligible to
vote will be provided with adequate background information via mail, fax or
e-mail, as appropriate, all of which will be acceptable media for returning
votes, subject to appropriate verification procedures.
During the absence or
incapacity of the President, the Vice-President longest in office shall act in
his stead in all matters concerning the General Assembly, the Council and the
Executive Board. If necessary, the next
Vice-President longest in office shall assume these functions.
The Executive Board
shall decide on the dates and places of its meetings.
The Federation shall
be financed by Dues, by royalties from publications, interest on funds,
contributions, and surpluses from events such as congresses, conferences and
symposia, including funds arising from activities of subordinate bodies. The General Assembly
shall decide on the scale of annual dues. It may accept donations and subsidies.
Any document
committing the Federation shall be signed by the President or a designated Officer.
All legal actions,
whether as plaintiff or as defendant, shall be the responsibility of the Executive Board,
represented by the President or one of its Members, designated for this purpose
by him.
All proposals for
modification of these Statutes or dissolution of the Federation must be
submitted by at least one Full Member. Any such proposal shall be mailed to all
Members of the General Assembly at least forty days in advance of the General
Assembly meeting at which it will be discussed. Approval of such proposals shall
require a two-thirds majority of all Full Members present or represented by
proxy and ex-officio members.
In the case of
dissolution, the General Assembly shall decide by the same majority on the
method of liquidation of the Federation and the disposal of its assets.The assets will be transferred to one or more
non-profit organizations with aims similar to those of IFIP.
Anything not provided
for in these Statutes shall be in accordance with Swiss Law on the subject.
The
following Bylaws amplify the Statutes and describe in more detail terminology used within the
IFIP organization, its internal structure and subordinate bodies and the management of its operations.
Any proposal for the
modification of the Bylaws must be submitted by at least one Full Member and be mailed to all Members of the General Assembly at least forty days in advance of the General Assembly at which it will be discussed.
Although detailed proposals are desirable it will be
acceptable for the proposal to describe the change in general terms leaving
detailed changes to be drafted during the General Assembly meeting. It will be
permissible during the General Assembly to make amendments to any previously
circulated proposal. In both cases the resulting detailed proposals, if
accepted, will be put into immediate effect.
Approval of such
proposals shall require an absolute majority of those present or represented by proxy who
have the right to vote.
IFIP will cover the
following fields of activity in Information Processing;
a)
fundamentals of IP, such as:
·
theoretical foundations;
·
general structure of information systems,
·
computer technology,
·
programming (software);
b)
applications of IP in:
·
science,
·
administration, economics and commerce,
·
technology (industry);
c)
promotion of IP in:
·
education,
·
assistance to developing countries;
as well as other
related subjects.
The implementation of IFIP
activities includes:
a)
organization of international congresses,
conferences, symposia and education seminars;
b)
establishment of relations with other
international organizations;
c)
establishment of international groups to
undertake a task falling within the sphere of activity of IFIP;
d)
publishing.
The structure and the
activities of IFIP shall be partly centralized and partly decentralized.
Centralized matters
are those which are under the supervision of the General Assembly, Council or
Executive Board, and include:
a)
plans for long-range programmes;
b)
schedule of activities;
c)
financial resources, including methods, sources
and guarantors;
d)
publication rules.
Decentralized matters
are left to the discretion of subordinate bodies, such as groups and committees of IFIP,
and include:
a)
programme implementation, including location,
technical content and staffing;
b)
implementation of the financial plan approved
by the General Assembly;
c)
establishment of operating rules in accordance
with Statutes and Bylaws;
d)
publication in accordance with approved rules.
An organization asking
to join the Federation should send a formal letter to the President. This letter
should be accompanied by the following documents: the constitution, a list of
financial resources (provided they are not evident through the constitution),
the names of committee members and officers, the number of members of the
organization, and a brief outline of its history.
The President shall
transmit this letter and the documents to the Admissions Committee. The
Committee may require translation of these documents into English. The
Committee shall prepare a recommendation and send it to all General Assembly
Members at least forty days before the General Assembly meeting. This procedure
shall take place within three months after receiving the request.
In assessing how
representative of a country, selected
territory or group of countries an organization applying for admission may be,
the Admissions Committee shall consider such matters as:
a)
the activity level of the applicant, as
measured by the number and kinds of meetings each year;
b)
the publications circulated;
c)
the size of the applicant organization relative
to the number of those
active in that country or group of countries in the
field of information processing;
d)
the technical qualifications required of the
members admitted to the
applicant organization;
e)
the financial condition of the society;
f)
the rules governing the conduct and
organization of the applicant, as embodied in its Statutes,
Constitution, Bylaws or other equivalent documents.
In assessing the
attributes of a proposed Full Member, the Admissions Committee shall give no
consideration to matters relating to the country's political, social or
economic system.
The official
denomination of an IFIP Member country which is a member of UN or UNESCO or
member of the specialized agencies and parties to the statutes of
the International Court of Justice shall be in accordance with the UN/UNESCO
country name list and shall be used according to the rules governing the use of
this list. If a country is not a
member of the above-mentioned organizations, then IFIP will use the name
indicated by the President of the Member Society.
If an application is
received from a country already represented by a Full Member, the Admissions
Committee shall attempt to solve the difficulties by contacting the
organizations involved. If the negotiations are not successful, the Committee shall prepare a report to the General Assembly recommending one of the following alternatives:
a)
to reject the new application;
b)
to propose to the General Assembly that the
applying organization is more representative than the existing Full Member;
c)
to suggest to the organizations the possibility
of combined membership and then to re-examine the matter one year later.
The actual admission
of an organization after approval by the General Assembly shall be preceded by payment of
Dues and shall occur at a meeting of the General Assembly or Council where an
official representative of that organization is present in person, in general
(if not otherwise agreed in admission negotiations), one year after the
approval at the most.
A proposal for
admitting an Individual Member or for nominating an Honorary Member must be
submitted by a Member of the General Assembly to the Admissions Committee for
its recommendation to the
General Assembly.
Voting will be by
paper ballot.
Application shall be
made in a formal letter to the President and be accompanied by the following
documents: the constitution, a list of financial resources, the
names of officers and important committee members,
the number and national distribution of members of the organization and a brief
outline of its history.
In assessing how international and how interested in
the Information Processing field an organization applying for Admission may be, the
Admissions Committee shall consider such matters as:
a)
the aims of the applicant organization as
expressed in its consitution;
b)
the qualification required of the members
admitted to the applicant organization;
c)
the size, professional level and national
distribution of the actual membership of the applicant organization;
d)
the activity level of the applicant
organization as measured by the number and kind of events each year;
e)
the publications circulated;
f)
the maturity of the applicant organization as evidenced by its
history.
In assessing the
attributes of a proposed Affiliate Member, the Admissions Committee shall make
sure that no national preference or dominance is evident. The Committee will
attach great importance to the willingness of the applicant organization to
cooperate and coordinate its activities with
IFIP, e.g. by exchanging plans for events and similar activities, newsletters,
lists of publications, etc.
Prior to recommending admission of a new Affiliate to General Affiliate,
the proposed Affiliate must obtain support from either Technical Assembly or
Member Societies Relations Committee depending on the aims and membership of
the proposed Affiliate. Such support shall determine of which body the
Affiliate will be a member.
One organization or
institution of a country or selected territory or organization representing a
group of at least four countries or selected territories is eligible for
Corresponding Membership according to IFIP Statute 3.1 b). Similarly an
organization or institution of a country or geographic region is eligible for Associate Membership according to Statute
3.1 c).
Proposals for
Membership may be submitted by the organization or institution itself, or by
invitation of a General Assembly Member. All proposals shall be examined by the
Admissions Committee and a recommendation shall be submitted to the General
Assembly. Positive recommendations shall include a definition of arrangements
for liaison between IFIP and the respective organization or institution
requesting Associate or Corresponding Membership.
An appropriate
organization or institution of a country or region which is a member of an IFIP
regional Member (and not being a Full Member) may at any time be admitted to
Associate Membership by submitting an application to the Admissions Committee.
IFIP Members are to
transmit all changes in the Statutes of their Societies to the Chairman of the Admissions
Committee through the IFIP Secretary:
a)
if the change has no substantial effect on the
aims and national
situation of the Society, the Admissions Committee may inform the General
Assembly as a matter of interest;
b)
if the change is substantial, the Admissions
Committee shall follow a procedure similar to that for new admissions. All the prerogatives of the
Member shall continue to be in force during this
procedure.
When the Admissions Committee
is acting on any matter concerning one of its Members, the Member concerned
shall be replaced temporarily by another Member appointed by the President.
A new Member may specify
whether its membership is to start during the calendar year of approval or
during the year following. The applicable annual Dues shall be paid prior to or
at the time of formal admission to membership.
When a Full Member is
more than three years in arrears in the payment of Dues, the Secretary must
inform the General Assembly prior to notifying the Member of the
termination of Membership.
When a Member is
suspended in accordance with Statute 3.4, the Secretary will notify that Member immediately
the suspension takes effect.
In the absence of the
President and all Vice-Presidents, the General Assembly and the Council may appoint a temporary Chairman.
The President may
invite any individual or representative of an organization to be an ad hoc
Observer or Adviser to the General Assembly Meeting.
The Chairmen of
Technical and Standing Committees will be Observers at Council Meetings.
A representative of each Affiliate may attend General Assembly and
Council meetings as an Observer.
Nomination Committees,
consisting of three members each, shall be designated during the General Assembly
Meeting preceding the meeting at which the
election is held. The nominations will consist of:
a)
proposals supported by four Full or ex-officio
Members, and
b)
nominations made by the Nominations Committee.
The Nominations
Committees must provide candidates if too few candidates are otherwise
proposed, at least forty days prior to the election. Each Committee must inform
the General Assembly of its nominations at least one month before the election
meeting.
New candidates
nominated from the floor during the election session must be supported in
writing by at least four Full or ex-officio Members. The formal agreement of
the candidate is required.
Each Full or
ex-officio Member has the right to propose in advance in writing as many candidates as
there are actual and possible vacancies. In addition, and notwithstanding such written proposals,
each Full or ex-officio Member actually present at
a General Assembly shall have the right to propose
from the floor as many candidates as there are vacancies.
Approximately one year
before the end of the term of the President in office, the next President shall
be elected. The four Vice-Presidents shall be elected such that their terms of
office shall be reasonably spread over three years. The Secretary-elect and the
Treasurer-elect shall be elected one year before taking their office to allow a
smooth transition.
The election procedure is described in Standing Order
Supplements.
Newly elected Officers
and Trustees assume their functions at the end of the General Assembly Meeting at which
they have been elected, except for the President, who shall take office either
at the end of the next General Assembly Meeting after election or, if the
General Assembly and Congress take place contiguously, at the end of both
events.
A representative of a
Full member may be represented by another member of his own Society or by another
General Assembly Member. Individual, Honorary
and Ex-officio Members may not give proxies.
Notice of proxy shall
be sent by letter to the Administrative Secretariat before each meeting.
A Member who is
temporarily absent during a session may indicate orally who holds his temporary
proxy.
Unless otherwise
specified in the Statutes and Bylaws, meetings of the General Assembly and the
Council shall be governed by "Roberts Rules of Order".
The Activity
Management Board (AMB) is authorized to give IFIP sponsorship and financial
support to a conference. The General Assembly must be kept informed of such
decisions.
The AMB is authorized
to provide a loan to a conference organizing committee, subject to the limit of
the approved budget.
IFIP may sponsor only
international or regional conferences. Even if the organizing body is national,
the programme committees must be international.
IFIP may participate
in joint activities with other international organizations.
a)
IFIP shall nominate a significant number of the
members of the programme and organizing committees of these joint conferences.
b)
IFIP must obtain information and guarantees
from the programme and organizing committees on at least the following items:
·
organization and operating methods;
·
budget of the conference;
·
responsibility in case of financial losses;
·
allocation of surplus.
IFIP may agree to co-sponsor
a conference with one or more other international organizations on a
"lead organization" basis.
In this case, it will
be agreed which organization will be the lead organization in all business and technical
affairs of the activity. Both, or all, organizations share the technical and
organizational work. The lead organization is completely responsible for all
financial matters and the publication. It provides the initial loan, receives any surplus and royalties, is responsible for
deficits, and holds the copyright to any associated publication.
When IFIP is the lead
society, the contract with the publisher must be approved by the Publications
Committee.
The General Assembly
will establish the Technical Assembly, Standing Committees, Technical
Committees, the Activity Management Board and, as necessary, Ad Hoc Committees.
Organization and
operating rules for these bodies are contained in the IFIP Standing Orders. An
organization chart and job charters are published in the IFIP Information
Bulletin web pages.
The Technical Assembly
has the responsibility for guiding IFIP through the rapidly changing
technological world in which we operate. It monitors performance in our existing
technical work, stimulates the extension and development of that work and
initiates new activities.
The Chairman is
appointed by the President and will normally be a Vice-President. Its members
are the Chairmen of the Technical Committees and Specialist Groups and
representatives of Affiliate Members whose IFIP membership was supported by TA.
The Executive Board and the Chairman of the Programme Committee of the IFIP
Congress are members ex-officio.
The Authority of the
Technical Assembly is specified in its Charter as approved by the General
Assembly. It includes the establishment and dissolution of Working Groups, the
regular review of the activities of TCs, SGs and WGs, together with their Aims
and Scope, the identification of new fields of activity relevant to IFIP and
the recommendation of the best ways of interfacing with the activities of its
Affiliate Members.
a)
There shall be Standing Committees, the scope
of which shall be directly connected with the conduct of business of the
General Assembly.
For
example: Statutes and Bylaws Committee, Finance Committee, Admissions
Committee.
Chairmen
and members of these Committees must be Members of the General Assembly.
b)
There shall be other Standing Committees whose
scope shall extend beyond internal functions. These include:
Publications
Committee,
Marketing
Committee,
Member
Societies Relations Committee,
Congress
Steering Committee.
Membership of these Committees shall not depend upon
General Assembly Membership. Chairmen must be Members of General Assembly.
c)
Admissions Committee is composed of all members
of the Member Societies Relations Committee who are also Full Members of the
General Assembly.
d)
The members of a Standing Committee shall be appointed
by the President for three years. They may be reappointed.
A Technical Committee
(TC) is established by the General Assembly. Its Aim and Scope shall be
included in the Information Bulletin and can be changed only by the General
Assembly.
Technical Committees
shall be composed of:
one representative from each Full Member;
a)
one or more representatives recommended by the
TC and accepted by the relevant Full Member;
Both
of these categories of member will be appointed by the Technical Committee
Chairman, have full voting rights and be eligible for election as officers.
any number of persons (not exceeding 25 % of
the total TC membership) who possess expert or specialist knowledge, who need
not be members of an IFIP Member organization. Such persons will be appointed
by the Technical Committee Chairman on the recommendation of the TC. They will
have no formal vote nor be eligible for election as officers of the Committee.
In all cases the term
of appointment is three years, renewable without limit.
Working Group Chairmen
of a Technical Committee or Specialist Group are ex-officio members of that
Committee or Group for the duration of their terms of office, with full voting
rights.
Each Associate and
Affiliate Member may send one representative to each TC and SG to be an
associate or affiliate Member, subject to the approval of the Technical
Committee Chairman. Such members have no right to vote. Their term shall be
three years, which may be renewed without limit.
The Chairman of a
Technical Committee (TC) or Specialist Group (SG) must be recommended by the TC
or SG and is appointed by the President. The Chairman must be a member of the
TC or SG. He shall serve for a term of three years and may be re-appointed for
one additional term.
The Chairman of a TC or SG may designate a
Vice-Chairman and a Secretary with the approval of the TC or SG. The
Vice-Chairman must be a member of the TC or SG. He shall serve for a term of
three years and may be designated for one additional term. The term of office
for Secretaries is three years which may be renewed without any limitation.
Decisions require a simple
majority vote of Members present.
The budget for a Technical Committee or
Specialist Group shall be as approved by the General Assembly. A TC or SG is
not authorized to take any financial risk which exceeds its budget.
A Working Group may be
established by the Technical Assembly upon the submission by a Technical
Committee of the proposed scope of the Working Group. A Working Group consists
of technical experts selected and assigned without consideration of nationality
to work in a specified technical area. The scope of an established Working
Group shall be included in the IFIP Bulletin web pages.
A Working Group may be
dissolved or re-directed by the Technical Assembly upon consultation with, or
recommendation of, its Technical Committee.
The members of a
Working Group are appointed by the Chairman of the corresponding Technical
Committee, with the approval of that Committee.
Membership is not
restricted to those who belong to an IFIP Member Society. The Chairman of the
Working Group is appointed by the TC Chairman upon the recommendation of the
Technical Committee. The Chairman may designate a Vice-Chairman and a Secretary
with the approval of the Working Group.
The term of office of
Working Group Chairmen and Vice-Chairmen shall be three years and may be
renewed once only. The term of office for Secretaries is three years which may
be renewed without any limitation. The appointment of Working Group Chairmen
may be terminated by the TC Chairman upon
recommendation of the Technical Committee.
Publication in the
name of a Working Group may be made after review by the TC or SG, subject to
submission and approval of the General Assembly. After such approval, the
publication becomes an official IFIP publication.
A Joint Working Group
may be established by mutual agreement of two or more Technical Committees
and/or Specialist Groups subject to the following:
a)
One of the TCs and SGs must be designated as
having full responsibility for all matters of administration and finance.
b)
The Joint Working Group may report to one or
more of its parent TCs and SGs on technical matters.
c)
The Joint Working Group will be listed in the
Bulletin under the TC or SG which has administrative responsibility with a
reference to its other parents.
Any Working Group of a Technical Committee may, with the approval of its
parent Technical Committee, create or later disband a Special Interest Group. Membership
of such a SIG will be open to any scientist or professional who wishes to join
subject only to the formal approval of the Working Group Chairman.
The Activity
Management Board (AMB) is established to manage IFIP technical activities. Its
primary purpose is to approve activities proposed by TCs, SGs, WGs and other
IFIP bodies, to review and monitor planned activities, to stimulate new
initiatives, to review proposals for IFIP new activities and to recommend
actions to be taken by relevant IFIP bodies.
AMB Members are appointed by the President:
Chairman (normally a Vice-President), two Chairmen of Technical Committees, the
GA representative of an Affiliate Member and the GA representatives of at least
three Full Members. Ex-officio members are the members of the Executive Board
and the Chairman of the Developing Countries Support Committee.
The authority of the
Board is specified in its charter as approved by the General Assembly.
To allow new areas of
interest to be explored, the Technical Assembly may establish provisional
Specialist Groups, composed initially as a small group of recognized
specialists and with a provisional charter to assess the interest for more
permanent activities in IFIP within the area. Within five years the Technical
Assembly will either disband the group or recommend to the General Assembly
that it be transformed into a Technical Committee or a Working Group of an
existing Technical Committee.
A Working Group of a
Specialist Group may be established by the Technical Assembly upon submission
by a Specialist Group of the proposed scope of the Working Group. Such a
Working Group consists of experts selected and assigned to work in a specified
area. The Aims and Scope of an established Working Group shall be included in
the IFIP Information Bulletin.
A Working Group may be
dissolved or re-directed by the Technical Assembly upon consultation with, or
recommendation of, its Specialist Group. The members of a Working Group are
appointed by the Chairman of the corresponding Specialist Group with the
approval of that Group.
(see also 4.3
Technical Committees)
There may be Ad Hoc
Committees composed exclusively of General Assembly Members, for example, the
Nominations Committees; and others whose membership is not restricted to
General Assembly Members. Members of Ad Hoc Committees are appointed by the
President.
The IFIP Standing
Orders are approved by the Executive Board. They describe in detail the organization
of the various IFIP subordinate bodies and their rules of operation. In
addition, they provide guidance on procedures for the efficient administration
of IFIP's affairs. Standing Orders consist of a base document complemented by
Supplements expanding on important aspects of IFIP activities. It refers to the
IFIP Information Bulletin which contains the Organisation Chart and the
Committee and function job charters.
IFIP SUBORDINATE BODIES
Authority for
establishment/dissolution and appointment of Officers and Members
|
|
|
II. IFIP Bylaws |
|
TC establishment |
GA |
(4.3.1) |
|
Chairman |
President |
(4.3.3) |
|
Officer |
TC Chairman |
(4.3.4) |
|
Members |
TC Chairman |
(4.3.2) |
|
|
|
|
|
WG establishment |
TA |
(4.3.7) |
|
Chairman |
TC Chairman |
(4.3.7) |
|
Officers |
WG Chairman |
(4.3.7) |
|
Members |
TC Chairman |
(4.3.7) |
|
|
|
|
|
IFIP Publication of TC/SG/WG |
GA |
(4.3.7) |
|
|
|
|
|
Specialist Groups |
TA |
(4.5) |
|
Special Interest Groups |
TC |
(4.3.9) |
|
Chairman |
President |
(4.3.3) |
|
Officers |
SG Chairman |
(4.3.4) |
|
Members of WG |
WG Chairman |
(4.3.7) |
|
Members of SG |
SG Chairman |
(4.5.3) |
|
|
|
|
|
|
|
|
|
Technical Assembly (TA) |
GA |
(4.1) |
|
Chairman (normally a VP) |
President |
(4.1.2) |
|
Members |
Explicitly designated |
(4.1.2) |
|
|
|
|
|
Activity Management Board (AMB) |
GA |
(4.4) |
|
Chairman (normally a VP) |
President |
(4.4.2) |
|
Members |
President |
(4.4.2) |
|
|
|
|
|
Standing Committees |
GA |
(4.2) |
|
Members |
President |
(4.2) |
|
|
|
|
|
Ad Hoc Committees |
GA |
(4.6) |
|
Members |
President |
(4.6) |
(revised August 2004,
September 2005)
Edition September 2005
IFIP SECRETARIAT
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Fax
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